Data Protection
The Clare Outdoor Club’s policy is a commitment to protect the rights and privacy of individuals in accordance with the Data Protection Acts.
The Data controller is the Clare Outdoor Club’s Chairperson.
Collecting Data
1. All Data will be obtained fairly. The Clare Outdoor Club collects Data to:-
maintain our membership and stakeholder databases;
perform accounting and other record-keeping functions;
verify members identity.
2. Data will be accurate and complete and, where necessary, kept up to date.
3. Data will be adequate, relevant and not excessive in relation to the purposes for which it was obtained.
4. All acquisition methods (e.g. membership, event registrations, etc.) will have a clear information piece explaining any intended purposes.
Use and Disclosure of Information
1. Data will be kept only for clear and legal purposes.
2. All Data will be processed fairly and in keeping with the purposes for which it was obtained.
3. Data will not be used, disclosed or processed in any manner incompatible with the purposes for which it was obtained.
4. Disclosure of Data will only be made to third parties who are our agents or servants acting on our directions. Save as required by law (e.g. criminal investigations) no disclosure of Data will be made to third parties for those third parties’ own purposes or use.
5. Under no circumstances will lists of member data/information (i.e. mailing lists or database information) be disclosed to a third party for that third party’s exploitation or use. Data may be legitimately given to the Clare Outdoor Club’s servants or agents for legitimate purposes as described above.
Retention
1. Data will be kept for no longer than is necessary for the primary purpose for which it was obtained. In the case of lapsed members, a facility is provided to unsubscribe from future communications.
2. Data will be retained for any period required by law.
Access Requests
To make an access request, please contact the Clare Outdoor Club and an Access Request Form will be sent to you;
Email: clareoutdoorclub@gmail.com
Who we are
Our website address is: http://clareoutdoorclub.net.
What personal data we collect and why we collect it
Comments
When visitors leave comments on the site we collect the data shown in the comments form, and also the visitor’s IP address and browser user agent string to help spam detection.
An anonymised string created from your email address (also called a hash) may be provided to the Gravatar service to see if you are using it. The Gravatar service privacy policy is available here: https://automattic.com/privacy/. After approval of your comment, your profile picture is visible to the public in the context of your comment.
Media
If you upload images to the website, you should avoid uploading images with embedded location data (EXIF GPS) included. Visitors to the website can download and extract any location data from images on the website.
Contact forms
Cookies
If you leave a comment on our site you may opt-in to saving your name, email address and website in cookies. These are for your convenience so that you do not have to fill in your details again when you leave another comment. These cookies will last for one year.
If you have an account and you log in to this site, we will set a temporary cookie to determine if your browser accepts cookies. This cookie contains no personal data and is discarded when you close your browser.
When you log in, we will also set up several cookies to save your login information and your screen display choices. Login cookies last for two days, and screen options cookies last for a year. If you select “Remember Me”, your login will persist for two weeks. If you log out of your account, the login cookies will be removed.
Embedded content from other websites
Articles on this site may include embedded content (e.g. videos, images, articles, etc.). Embedded content from other websites behaves in the exact same way as if the visitor has visited the other website.
These websites may collect data about you, use cookies, embed additional third-party tracking, and monitor your interaction with that embedded content, including tracing your interaction with the embedded content if you have an account and are logged in to that website.
Analytics
Our website uses Google Analytics, a web analytics service provided by Google, Inc. (“Google”). The information generated by the cookie about your use of our website (including your IP address) will be transmitted to and stored by Google on servers. Google will use this information for the purpose of evaluating your use of our website, compiling reports on website activity for website operators and providing other services relating to website activity and internet usage. Google may also transfer this information to third parties where required to do so by law, or where such third parties process the information on Google’s behalf. Google will not associate your IP address with any other data held by Google. Further information about Google’s privacy policy may be obtained from http://www.google.com/privacy.html.
Who we share your data with
Under no circumstances will lists of member data/information (i.e. mailing lists or database information) be disclosed to a third party for that third party’s exploitation or use. Data may be legitimately given to the Clare Outdoor Club’s servants or agents for legitimate purposes as described above.
How long we retain your data
If you leave a comment, the comment and its metadata are retained indefinitely. This is so we can recognise and approve any follow-up comments automatically instead of holding them in a moderation queue.
For users that register on our website (if any), we also store the personal information they provide in their user profile. All users can see, edit, or delete their personal information at any time (except they cannot change their username). Website administrators can also see and edit that information.
What rights you have over your data
If you have an account on this site, or have left comments, you can request to receive an exported file of the personal data we hold about you, including any data you have provided to us. You can also request that we erase any personal data we hold about you. This does not include any data we are obliged to keep for administrative, legal, or security purposes.
Where we send your data
Visitor comments may be checked through an automated spam detection service.
Our contact information
email: clareoutdoorclub@gmail.com